Executive Personal Assistant Job with Visa Sponsorship (COS)

Executive Personal Assistant Job with Visa Sponsorship (COS) – We are looking to appoint a motivated and enthusiastic person who has excellent senior personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel etc.

The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and administrative service to the Director of Nursing, Allied Health Professionals (AHPs), Quality & Patient Experience.  This will include management of an extremely busy diary, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.

Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working at a similar high level in their current/previous role.  Candidates must have experience of working for a senior, Board level Director. 

Candidates who perform well at interview will be asked to return to the site on 20/11/2025 to undertake a timed test in order to demonstrate they can meet the required standard.

Please Note: Interview date is 1st December (in person at Kingsway) and Test for successful candidates from Stage 1 will be on 4th December (in person at Kingsway).

Main duties of the job

To provide a high quality secretarial service in support of the Trust’s HQ function, including complex diary and email management, preparation of agendas and papers, formal minute taking, typing/word processing of letters, memo’s, reports and other routine correspondence.

Day to day complex diary management for up to two Directors, providing a comprehensive, high quality secretarial service, including typing/word processing of letters, memo’s, minutes, reports and other routine correspondence.

Email inbox management, deal with routine responses and flag emails for attention as required.

Undertake the preparation of agenda and papers, including formal minute taking and meeting notes at key meetings.

Produce documents, charts, tables, databases etc., by use of Microsoft IT Packages, e.g. Word, Excel, Access and Outlook.

Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of identifiable information.

Work on own initiative to manage, prioritise and delegate clerical tasks, as appropriate.

Receive and make telephone calls, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of

messages.

Provide cover for Director’s Executive PAs in the Trust’s HQ function as required.

Visa Sponsorship

“As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visa’s and Immigration. Please note without previous NHS Service you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship for this post. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website Skilled Worker visa: Overview – GOV.UK (www.gov.uk)”

Person specification

Qualifications

Essential criteria

• RSA III in Typewriting or Word Processing (or equivalent) or demonstratable experience
• GCSE Grade C or equivalent in English Language or Maths
• Audio Typing or NVQ 3 or demonstratable experience

Experience

Essential criteria

• Experience of Working at a senior PA level to a Board level Executive
• NHS Experience
• Minimum of 2 years experience as a senior PA
• Experience of Microsoft Outlook, Word, Excel and Power Point packages
• Experienced Minute Taker
• Diary Management Experience of at least 2 years, managing the diary of a Board Level Executive
• Email management

Experience

Essential criteria

• Experience of meeting preparation, arranging meetings and distributing papers

Typing Test – for Stage 2 Applicants

Essential criteria

Complete a Minute Taking test from verbatim writ

Complete a set test on diary management

Complete a Typing Test, following written instructions

Closing Date: 17/11/2025 23:59